Free printable
Wi-Fi and Device Password Sheet: Free Printable
By Jason Su · Updated September 18, 2026
Account passwords belong in a password manager. Home network and device codes are different — nobody can reset them by email, and a new router or a forgotten phone passcode can lock your family out of things that used to just work. That is why this is a separate sheet from the Password Log Sheet: it covers the layer underneath your accounts — the network, the router, and the devices themselves.
Why this is a separate sheet
- A password manager needs the internet. To reach it you first need the Wi-Fi. If the family cannot join the network, the vault might as well not exist.
- Nothing can reset these by email. There is no “forgot password” for a router or a door lock. Either the code is written down, or the device gets reset — and a reset can wipe the configuration.
- Devices are the keys to accounts. A phone that nobody can unlock holds two-factor codes, an email login, and often a password manager.
- Smart-home devices may control access to the house. Locks, garage doors, and alarm systems are all accounts now — and they are the ones a family actually needs during a disruption.
What belongs on it, and what does not
On this sheet: the home network, the router, device passcodes, and household shared codes.
Not on this sheet: banking logins, email passwords, or anything you would not want read by someone standing at the kitchen table. Those go in your password manager — see how to leave digital passwords to family.
Keep the finished sheet in a protected place, not on the fridge.
The sheet
Home network
| Item | Value | Notes |
|---|---|---|
| Network name (SSID) | ||
| Wi-Fi password | ||
| Guest network name | ||
| Guest network password | ||
| Router make and model | ||
| Router admin username | ||
| Router admin password | ||
| Where the router lives | ||
| Internet provider | ||
| ISP account login | ||
| Monthly cost and due date |
Devices and their passcodes
| Device | Whose | Passcode / PIN | Signed into | Written where |
|---|---|---|---|---|
| Phone | ||||
| Phone | ||||
| Tablet | ||||
| Laptop | ||||
| Desktop | ||||
| Watch | ||||
Smart home and connected devices
These control access to the house, or to what is inside it.
| Device | App / account it uses | Login written where | Notes |
|---|---|---|---|
| Front door lock | |||
| Garage door | |||
| Alarm system | |||
| Security cameras | |||
| Thermostat | |||
| Doorbell | |||
| Light or plug controls | |||
Other household codes
| What | Code | Written where |
|---|---|---|
| Safe or lockbox | ||
| Garage keypad | ||
| Alarm code | ||
| Spare key location | ||
| Storage unit | ||
| Post box | ||
| Car (keypad or app) |
Accounts tied to the network
A family taking over the house often needs to change or cancel these.
| Service | Account holder | Login written where |
|---|---|---|
| Internet provider | ||
| Streaming TV | ||
| Landline or VoIP | ||
| Printer subscription | ||
| Security monitoring |
How to use it
- Fill in the network section first. It is the one that unlocks the rest — literally.
- Write where each credential is stored, not just the credential. For anything that can live in your password manager, put it there and record that fact here.
- Do the smart-home section even if you only have one device. Door locks and garage doors are the ones a family needs access to on a bad day.
- Keep it somewhere protected. This sheet is more sensitive than most, because it describes the keys to the house.
- Give one person the location. The Emergency Binder Cover Page names who to call; this sheet tells them what exists.
- Update it when anything changes — a new router, a new phone, a new lock. Old router passwords are the most common stale entry.
Frequently asked
Is it safe to write these down?
For codes that genuinely cannot be reset by email and that other household members need, writing them down in a physically protected place is the practical answer. Keep account passwords in a manager instead, and do not leave this sheet on display.
Should this go in my password manager?
Whatever fits, yes. The reason for a paper version is that reaching a password manager requires the network — and requires a device you can unlock.
What is the router admin password, and why does it matter?
Most routers have a separate login for their settings, which is different from the Wi-Fi password. That login is how you change the network name, set up a new device, or hand the house over cleanly — and it is almost always still set to the default, which anyone can look up.
My family could call the internet provider instead, could they not?
They can, and it usually takes a support call, an account number, and someone authorised on the account. Having the details written down turns a 40-minute call into a 40-second lookup.
How often should I update this?
Whenever a device, router, or lock changes. As a habit, read it once a year — router passwords and old phone passcodes are the entries that go stale fastest.
What about the tablets and phones the children use?
Worth recording, especially anything signed into a shared account or a payment method. Note whose device it is and which account it uses.
Next step
Fill in the network section today — network name, Wi-Fi password, and the router admin login. Those three lines are the ones that unblock everything else.
Then do the smart-home section, and record where the sheet lives using the free Checklist Builder. The Password Log Sheet covers your online accounts; together the two sheets cover the whole chain.
This is a blank record sheet, not security advice. Keeping credentials on paper is a trade-off between availability and exposure — keep the sheet physically protected, and never share it by email, text, or photograph.