Free printable
Password Log Sheet
By Jason Su · Updated September 18, 2026
This sheet is deliberately not a place to write passwords. It records what accounts you have, what each one is for, and where the login is stored — so your family can find everything without a list of secrets lying in a drawer.
Why not just write the passwords down?
Because a paper list fails in three ways at once:
- It goes stale. The moment you change one password, the page is wrong — and you will not remember which line is wrong.
- Anyone can photograph it. A visitor, a helper, a contractor. You would never know.
- It has no controls. There is no record of who looked at it, and no way to revoke access later.
A password manager with an emergency contact solves all three. This sheet is the map that tells your family the vault exists and what is inside it. If you have not set one up yet, our guide walks through it: How to Leave Digital Passwords to Family.
The sheet
Where my passwords are stored
Password manager: ______________________________________
Emergency contact named in it: ________________________
Recovery code kept at: __________________________________
My accounts
Mark the box when the login has been moved into the password manager.
| Account | What it is for | In the vault? |
|---|---|---|
| Email (primary) | [ ] | |
| Email (secondary) | [ ] | |
| Bank — checking | [ ] | |
| Bank — savings | [ ] | |
| Credit card | [ ] | |
| Retirement account | [ ] | |
| Brokerage / investments | [ ] | |
| Mortgage or loan | [ ] | |
| Insurance | [ ] | |
| Utilities | [ ] | |
| Phone / internet | [ ] | |
| Social media | [ ] | |
| Photo storage | [ ] | |
| Streaming services | [ ] | |
| Shopping accounts | [ ] | |
| Government (IRS, SSA) | [ ] | |
| Other: | [ ] | |
| Other: | [ ] |
Notes for my trusted contact
____________________________________________________
____________________________________________________
____________________________________________________
How to use it
- Start with email. Whoever controls your email can reset almost everything else, so move it into the vault first.
- Work down the list a few rows at a time. This is not a one-evening job, and it does not need to be.
- Tick the last column as you go. The unticked rows are your to-do list.
- Write down where the vault is, not what is in it. If this sheet is lost, nothing valuable is exposed.
Frequently asked
Is it safe to write down which password manager I use?
Yes. Knowing that someone uses a password manager is not useful to a thief — they still need the master password and, ideally, a second factor. Naming your trusted contact is what makes the sheet useful.
What if my family does not use computers?
Name a trusted contact who does, and write that person’s phone number on the sheet. Most people have one adult child, niece, or friend who can help.
Should I keep this sheet in a safe?
A locked drawer or the home safe is sensible. What matters more is that your trusted contact knows the sheet exists.
Next step
Once the log is filled in, print the Master Checklist and keep both sheets in the same place. If you would rather not print at all, the free Checklist Builder generates a version you can save as a PDF.
This is general information, not legal or medical advice. Rules vary by state and by service — please confirm details with the official sources we link and talk with a licensed professional about your situation.