Free printable
Digital Account Inventory (Large Print)
By Jason Su · Updated October 28, 2026
The standard Digital Account Inventory maps every online account and what should happen to each one. This large-print version gives each account its own row and keeps the one column that matters when someone steps in: who else can reach it.
What changed from the standard sheet
- One account per row, with a tall box to write in.
- The “who else can reach it” column is kept. That is the line that decides whether an account is recoverable.
- One decision per row — hand over, close, or leave — so the sheet ends in a plan, not a list.
Making it bigger still
- Set the print scale to 125% in your browser’s print dialog (Chrome and Edge: More settings → Scale).
- Print on legal paper if you have it — same layout, more room.
Write in black ink. Do not write passwords on this sheet — it is the map, not the key.
The sheet
Accounts everything else depends on
| Account | Who else can reach it | Hand over / close / leave |
|---|---|---|
| Primary email | ||
| Phone carrier account | ||
| Apple or Google account | ||
| Password manager | ||
| Two-factor app or device |
Money
| Account | Who else can reach it | Hand over / close / leave |
|---|---|---|
| Checking and savings | ||
| Credit cards | ||
| Payment apps (PayPal, Venmo, Zelle) | ||
| Retirement or pension login | ||
| Insurance portals | ||
| Loan or mortgage servicer |
Photos, files, and memory
| Account | Who else can reach it | Hand over / close / memorialize |
|---|---|---|
| Cloud photo library | ||
| Cloud drive or document storage | ||
| Social media |
How to use it
- Search the inbox before you write anything. Twenty minutes of searching beats an hour of trying to remember.
- Write who else can reach it, not just the account name. That is the line that unblocks everything else.
- Do the money section first. Money accounts create the urgent problems, and a family must reach them quickly.
- Give every row one decision. An account with no decision is a decision to leave a mess — see the standard Digital Account Inventory for what each action means.
Frequently asked
Should I write the passwords on this sheet?
No. This sheet is the map; passwords belong in your password manager or on the password log sheet. Writing them here turns one sheet into a single point of failure.
What is the most important line?
Your primary email. Whoever can open it can reset most other accounts, so it belongs first on the sheet, with two-factor authentication turned on.
How do I find the accounts I have forgotten?
Search your email inbox for “welcome to”, “verify your email”, and “unsubscribe”, then check two years of bank statements for recurring charges.
Next step
Start with the inbox search today, while it is a fifteen-minute task. Then fill in the master-key section and the standard Digital Account Inventory so every account has both a map and a plan.
This is a blank record sheet, not security advice. Keeping a list of accounts on paper is a trade-off between being findable and being exposed — keep it physically protected, and never send a photograph of it by text or email.